When you are done linking the field names, click Ok then click Finish to complete the Import. Drop it on the highlighted Outlook field name. If a field should have a match in your CSV file but the Mapped From column on the right is blank, locate the field name that your field uses (on the left) and drag it to the Outlook field name on the right. In this screenshot, Company, Department, and Job Title fields are correctly mapped. In the Map Custom Fields dialog, check the field names on the right. On the last page, before clicking Finish, click the Map Custom Fields button. Once you get into the Import/Export wizard, the screens look the same for all versions of Outlook. In Outlook 2007 and older, look for Import/Export on the File menu. In Outlook 2010, It's File, Open, Open and Import. In Outlook 2013, go to File, Open & Export, Import/Export. I recommend using CSV files so you don’t have to mess with named ranges. If a field or record falls outside of the named range, it won’t import. When you import Excel files (.xls), you need to use named ranges. You have two choices: change the field names in the CSV so they match Outlook's (a list of Outlook field names is at the end) or map your field name to the corresponding field name in Outlook. It's a sure bet that your file does not use ‘E-mail Address’ for the email address field. Open the CSV file in Notepad or Excel and look at the field names at the top of the file. In most cases, if the field names aren't the same as Outlook uses, you need to tell Outlook which fields to match.
If it can't match the fields, it won’t import them. When Outlook imports, the fields names in your file need to match Outlook’s field names. That the addresses aren't importing but the names are tells me that Outlook didn't import the addresses because the field names in your CSV don't match with the field names in Outlook. Outlook will import the names, but not the email addresses.
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In Outlook, you'll find are a number of icons to the right of the search bar: your Outlook calendar, and any events you might still need to respond to Activity, which you can personalize to notify you of email and document mentions and the One Note Feed, which works like Google Keep.įor more, check out how to back up and delete your Google account, how to bring multiple Gmail accounts together with one app and how to split your screen when using Gmail on iPad.I’ve attempted several times to import my address list without any success. Outlook has similar features you just need to know where to look. Having these helpful features so easily accessible helped me stay organized. One of my favorite parts of Gmail is the side panel that houses Calendar, Keep, Tasks and Contacts. Find your Calendar and other app shortcuts in Outlook Open Settings > General > Accessibility and choose which keyboard shortcuts you'd prefer or turn them off entirely. If you were a fan of Gmail's keyboard shortcuts, you can still use them in Outlook.
This one might be the easiest to figure out. Microsoft Outlook works across multiple platforms. To alter this, open Settings > Mail > Layout and select your preferences under Message Organization. While Gmail only offers turning the feature on or off, Outlook lets you customize whether new messages will appear at the beginning or end of the thread. Gmail's grouping feature - which you likely either love or hate - helps emails about the same topic stay grouped in one place, like a thread, to try and prevent miscommunications. Pining for your one true love? We can help.Įnable conversation view to thread your emails To find this option, open Settings and toggle Focused Inbox on or off. Your most important messages - anything you've pinned to the top of your inbox, emails from contacts, and the like - will be found under Focused and everything else, such as newsletters and offers, will be filed under Other. Toggling on Focused Inbox will sort your messages into two tabs, Focused and Other. Outlook has a few options for sorting your messages, the same way Gmail does. Turn on message sorting to use Focused Inbox From there you can move the window to the right, the bottom or hide it entirely. To turn the feature off - or relocate the Reading Pane - open Settings in Outlook and scroll down to Reading Pane. If you typically use Gmail, you'll be more familiar with a setup with no reading pane. It makes for quick scrolling and less clicking when you've got a lot of messages to get through. The reading pane lets you read a selected message without leaving your inbox.
In Microsoft Outlook, the basic set up splits your screen into three columns: the list of folders such as Inbox, Sent and Junk Mail the Inbox itself and the reading pane. Read more: 10 Gmail tricks you'll use every day Get rid of Outlook's reading pane
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